For Student | Webster University

For Students

Getting Paid

Working Hours - Student employees may work up to a total of 20 hours per week (combination of all their student employment positions) while classes are in session. During academic breaks, student employees may work up to 37.5 hours per week provided their award covers this amount and they are registered for classes for the following term/semester.

Student employees will not receive approval to work more than 20 hours per week while classes are in session.

International students may NOT work more than 20 hours per week, except during periods of non-enrollment. This rule ensures compliance with visa regulations.

Reporting Time - Students must timestamp in and out through MyWebster. In special instances, where the student employee is not able to timestamp in and out, they must complete and sign a paper timecard and submit it to their supervisor. Timestamps are automatically rounded to the nearest ¼ hour.

Approving Time - Students and supervisors must go into MyWebster (ADP) to approve timecards according to the Student Payroll Processing Schedule. The normal day of submission is biweekly on Monday by 10:00 a.m. Please be aware that there are early deadlines around holiday breaks.

Job Transfer - If a student has more than one position on campus, the student will have to set up a “transfer” in MyWebster (ADP) in order to timestamp for multiple positions. Please reference the Budget e-Time Transfer Instructions or the Federal Work-Study e-Time Transfer Instructions

Lunch Breaks - A student employee may, but is not required to timestamp out/in for his/her lunch if the lunch break does not exceed 30 minutes.  The system has been programmed to deduct 30 minutes when the shift is 6 hours or more.  Employees can be approved by their supervisor to work through their meal break under special circumstances.

Timecard Corrections – Adjustments and corrections to a student’s timecard (missing timestamps, transfer issues, etc.) can be made by the student’s primary supervisor in MyWebster (ADP) at any time during the current pay period. If time or pay needs to be adjusted/corrected in a previous pay period, a Student Time Correction Form must be completed and submitted to the Payroll Department.

Timecard Falsification - Falsification of timecards may result in the student becoming ineligible to participate in the Student Employment Program and judicial action could be taken against the student under the Student Code of Conduct and Procedures Policy.

Paychecks - Students have several options to receive their pay:

  1. Paper check - Students will no longer be able to pick up their paychecks from the business office.  If they are receiving their pay by check it will be mailed to the address on record in their MyWebster Dashboard, Your Profile.  It is critical that students keep this personal information is current.
  2. Student Account - Students can authorize a percentage of their pay (up to 100%) to be deposited directly to their Webster student account.  This is done by the student through the MyWebster Pay tab, Deductions.
  3. Direct Deposit - Student employees can designate that their paycheck be deposited directly to a specific bank of their choice.  Students need to complete the Direct Deposit information through the MyWebster Pay tab, Direct Deposit.  At least the first paycheck after signing up for direct deposit will still be mailed to the home address listed in MyWebster, Your Profile.

    A student can also split their pay, so money will go to both their bank and student account.  A specified amount or percentage can be applied their student account with the remaining pay being directly deposited into their bank account.  Students would set this up through the MyWebster Pay tab, Deductions and Direct Deposit.  Additional resources can be found on the Payroll website.

Taxes - Earnings from student employment are subject to federal and state taxes. Students need to complete their Federal and State tax withholding information in the MyWebster Pay tab, Tax Withholding. Student employees are generally exempt from FICA withholdings while school is in session, but this may not be the case during school breaks. For more information regarding the Student Exception to FICA Tax please click here.

W-2 Form - Student employees can print their W-2 through the MyWebster (ADP) Pay tab, Tax Statements.